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RS Hunter, we believe our clients have the resources, what we do is to galvanize, advice, and partner with our clients to understand the peculiarities of their businesses and then offer the best HR solutions and strategies that work.Our objective is to focus on creating an overall people driven value through training, expert HR advisory services and value enhancement to our clients in small business medium sector range while providing support to larger organization in the areas of recruitment.

Job Title: Administrative Secretary

Location
Lagos

Job Field
Administration, Secretarial

Job Description
Coordinates office activities and perform secretarial assignments for management staff in support of the on-going operations of the office. Secretarial assignments include such duties as office coordination, scheduling meetings, preparing and maintaining office records, reports, and correspondence pertaining to the management staff's area of responsibility.

Responsibilities

• Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution
• Open, sort, and distribute incoming correspondence, including faxes and email
• Conduct research, compile data, and prepare reports for consideration and presentation by the management team
• File and retrieve corporate documents, records, and reports
• Greet visitors and determine whether they should be given access to specific individuals
• Prepare responses to correspondence containing routine inquiries
• Make travel arrangements for the Managing Partner and staff
• Attend, record and distribute minutes of meetings
• Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives
• Manage and maintain executives' schedules
• Set up and oversee administrative policies and procedures for offices and organizations

• Ability to type from clear copy at a rate of 40 net words per minute
• Proficient at using Microsoft Office tools Word, Excel, PowerPoint
• Ability to use operate standard office equipment
• Excellent copy editing and proofreading skills
• Highly organized with good time management skills
• Communicate clearly and concisely in both written and oral form
• Good interpersonal skills
• Excellent customer service skills
• Ability to work under pressure
• Good interpersonal skills
• Excellent customer service skills
• Ability to work under pressure

• First degree in any relevant field of study
• 2 years of administrative support experience where use of a computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work